Policies & Documents

Data Protection Policy | Privacy Statements | New Members form | Safeguarding Policy | Constitution and Rules & Regulations


All documents may be downloaded as PDF files*

Data Protection Policy

Following the new General Data Protection regulations (GDPR), which came into effect on 25th May 2018, we have created the following Data Protection Policy:

Data Protection Policy (2018)


Privacy Statements

We have created Privacy Statements for the following groups of people:

Mailing list


New Members form

The new members form may be accessed below. Please also ensure that you read the Privacy Statement before signing the form:

New Members form
Privacy Statement


Safeguarding Policy

The law requires any organisation involving young people and/or vulnerable adults to take all reasonable measures to ensure that the risk of harm to their welfare are minimised, and where there are concerns, to share them with other local agencies. Our Safeguarding Policy may be accessed below:

Safeguarding Policy

Our Safeguarding Designated Person is Chris Clemence (This email address is being protected from spambots. You need JavaScript enabled to view it.).

Other information:


Constitution and Rules & Regulations

Rochester Choral Society (RCS) was asked by the organisation Making Music (MM), to which the RCS is affiliated, to adopt their Model Constitution in place of our existing document, which was re-written in 2003. The reason is that RCS has to be registered with the Charity Commission, and this process is made easier and quicker if our Constitution is based on the MM model. MM suggest that RCS adopt their Model Constitution, without alteration, but that a second 'Rules & Regulations' document is created which complements - but does not contradict - the Model and which contains the clauses specific to RCS requirements. Christine Hodgetts, Chris Clemence and Peter Ross made a comparison of the MM Model Constitution with our 2003 Constitution and drafted a separate Rules & Regulations document containing: (i) extra details, interpreting each clause of the Making Music Constitution for our own use, and, (ii) clauses from our current Constitution which are not covered by - but do not conflict with - the MM Constitution. The resulting documents were discussed and accepted by the membership at an EGM, held on Tuesday 16th May 2017. Please download the Constitution and Rules & Regulations documents below:








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We are a Registered Charity no. 253877 and regulated by the Charity Commission